Postal Franking Machine is a stamping machine intended to stamp impression of dies of approved
design as private and official postal articles in payment of postage and postal fees. A
commission of 3% is permitted on the value of franks used.
For being recognised valid, the impression of
'Frank" should consist of the following dies :-
(a) Value Die and (b) Licence Die
If the cover or wrapper cannot be franked because of its size,
franking may be done on a cut-out label and the label affixed on the article or wrapper.
Application for license is to be made to the Divisional
Superintendent of Post Offices in the prescribed form through an authorised dealer of a
franking machine which is on the approved list of the Department.
Licence is necessary for each Franking Machine used.
Prescribed licence fee should be paid in cash at the Post
Office and the receipt enclosed with the application.
Licence and franking machine Window Ticket will be issued by
the Divisional Superintendent to the licensee if the requirements are fullfilled.
The licensee will not sell, transfer or dispose of the machine
in any manner without obtaining prior permission from the licensing authority.
An advertisement or slogan can appear alongside the date
impression if it relates solely to the business or profession of the licensee, and is approved
by the licensing authority. More than one advertisement or slogan may be approved, but only
one of them can be used on an article.
The machine can be used only as licensed.
The license shall maintain the following records separately for
each franking machine:
Franking Machine Register of Postings
Franking machine Record Book
The licensee must at all reasonable times allow the authorised
officer of the Department of Posts to inspect the machine and connected records without
Change in the location of the machine except for repairs, shall
be notified by the licensee to the licensing authority and also the designated Post Office/
The licensee must take adequate steps to guard against
fraudulent use of the machine; the detachable meter, if provided, should be pad-locked to the
body of the machine.
Unserviceable machine should be disposed of or dismantled
within one month of its becoming so, in the presence of an authorised officer of the Post
Office who will take possession of the print head and Town die of the machine which will be
destroyed personally by him. The licensee should surrender the licence and the Window
Renewal of Licence
The licence should be renewed every 5 years on payment of the
Payment and Setting of Machine
The licensee will make advance payment at the time of setting /
resetting by cheque or bank draft. The minimum payment is Rs.one hundred and the maximum
according to the capacity of the machine.
The machine, Record Book, Register of Postings and Window
Ticket, should be presented at the authorised Post Office for setting / resetting of the
machine. The entries of advance payment for setting / resetting will be made in the franking
machine Record Book and attested by the office in charge at the Post Office. The meter reading
(credit meter) will be set/reset by the Post Office.
Receipt for the payment will be granted by the Post Office.
Frank should be clear, distinct and of bright red colour.
Impression(s) should be taken on the top right corner on the
One "Cut-out" label is allowed for one
article. It should be securely pasted on the article. The total value of frank(s) should be
written in figures in red ink on the cut-out label.
The impression of the die bearing the name, licence number,
date and the slogan should appear only once.
Franked articles should be presented at the counter of the
authorised Post Office or Mail Office on the date impressed on it, in separate bundles for
each value. Article bearing the frank of the immediately preceding date is accepted, if it
bears the impression of the licence die of the date of presentation also.
The licensee or his representative should present the Window
Ticket, Franking Machine Register of Postings and the Despatch Slip with each presentation.
Daily Docket should also accompany the last presentation of the day. If presented at the
second authorised office, the Despatch Slip and Daily Docket should be in duplicate.
The licensee should produce at the Main Office the duplicate
copies of all Despatch Slip(s) and Daily Dockets(s) of the preceeding week, returned by the
second authorised office, before the first despatch in the following week, obtaining receipt
for them duly date-stamped in the Register of Posting.
Rebate and Refund
Rebate of 3% is paid when the meter is reset, on the total
value of impressions used since the machine was last set, either in cash or by cheque.
Refund in respect of impressions made in error is allowed on
surrendering the envelope(s) or wrappers(s) if the claim is preferred within three days of the
date of impression. 5% of value will be deducted.
Maintenance and Repairs
The franking machine is to be maintained and repaired by the
supplier or any registered repairer as deemed proper.
The licensee should have the licence die removed by the
Post Office before giving the machine for repairs. After repairs, the die will be
re-fixed at the Post Office.
Machine Frank at Counter
On payment in cash, postage and fee will be franked at the Post
Office or Mail Office counter, if the facility is available at that office.